Sharepoint

building

Case study

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Project overview

Here is how I created my team's Sharepoint at Adform.

Starting from the first moment when Sharepoint became a priority to the final publishing of it.

Problem

HOW IT STARTED

The beginning of this journey was marked by our internal survey, where we posed several questions to understand what is the general knowledge about our team functionality and the missing requirements.

Our main goal was to assess how much people knew about the team's structure, values, and priorities, and how they could help and get help from others.

The majority of the responses we received confirmed the existence of significant confusion regarding team values and responsibilities.

They also pointed out additional material that would benefit them. We discovered that some of these resources already exist but require updates and consolidation into a single accessible location for easy access.

Solution

The creation of a unique space where we define team roles and responsibilities is the solution to our issue.

We need to create a page that helps identify our team structure and roles, we can then focus on how different teams can work together to achieve our goals.

This Sharepoint platform will be available to everyone in the company and will contain all the important and up-to-date information about the team.

Things we considered:

MAKE THE PAGE EASY TO FIND

The primary focus of the initial project phase was ensuring that the content could be easily accessed via the homepage.

It appears that there are two methods to access the team page: one by searching for the specific team's name and the other by locating the team by department. Both options make it challenging to find the team.

Option 01- By typing the team name on the search bar, we don't have direct access to the team main page, but we need to go through the main team and departments we are part of.

Option 02-The same complex navigation happens if we try to locate the team by departments, we still have to navigate through Revenue & Operations > Global Sales & Partnerships > Teams (scrolling down) or choose Global Commercial Partnerships

WORK OUT A MORE USER-FRIENDLY INTERFACE

To access our specific team, we have to pass through the overarching global team that includes our team. To simplify the navigation, I recommended a modification to the interface.

Replacing busy backgrounds with plain ones makes it easier to spot teams. Using the same frame size for all teams ensures equal importance.

INFORMATION REVIEW

By scrolling down or clicking the button associated with our team, we will arrive at the initial team overview. At this point, we need to revise certain job positions and the team values.

FINAL SHAREPOINT LIVE

Once defined what information we wanted to share, what it was going to look like, and with whom it was going to be shared, I created a few mockups and after being approved the Sharepoint went live.
After creating the team's page with the relative headline, it's now easier to reach it by typing on the search button. the user will be shown only one page related to the team and once clinking on the result they will land on the team frontpage where they can see team structure roles and responsibilities and more links for events and more specific topics. The same happens when clicking on EXPLORE after looking for the team by department.

The team's main page includes comprehensive information such as project owners, team values, and partnership details.

Every button and partner logo on this page is interactive, leading to corresponding, more in-depth pages with additional information.

BUILDING TOOLS

Thank you for your time reviewing my project

If you have any questions or would like to discuss a project, please don't hesitate to reach out via e-mail

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Project overview

Here is how I created my team's Sharepoint at Adform.

Starting from the first moment when Sharepoint became a priority to the final publishing of it.

Problem

HOW IT STARTED

Solution

The creation of a unique space where we define team roles and responsibilities is the solution to our issue.

We need to create a page that helps identify our team structure and roles, we can then focus on how different teams can work together to achieve our goals.

This Sharepoint platform will be available to everyone in the company and will contain all the important and up-to-date information about the team.

Things we considered:

MAKE THE PAGE EASY TO FIND

The primary focus of the initial project phase was ensuring that the content could be easily accessed via the homepage.

It appears that there are two methods to access the team page: one by searching for the specific team's name and the other by locating the team by department. Both options make it challenging to find the team.

Option 01- By typing the team name on the search bar, we don't have direct access to the team main page, but we need to go through the main team and departments we are part of.

Option 02-The same complex navigation happens if we try to locate the team by departments, we still have to navigate through Revenue & Operations > Global Sales & Partnerships > Teams (scrolling down) or choose Global Commercial Partnerships

WORK OUT A MORE USER-FRIENDLY INTERFACE

To access our specific team, we have to pass through the overarching global team that includes our team. To simplify the navigation, I recommended a modification to the interface.

Replacing busy backgrounds with plain ones makes it easier to spot teams. Using the same frame size for all teams ensures equal importance.

INFORMATION REVIEW

By scrolling down or clicking the button associated with our team, we will arrive at the initial team overview. At this point, we need to revise certain job positions and the team values.

FINAL SHAREPOINT LIVE

The team's main page includes comprehensive information such as project owners, team values, and partnership details.

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Every button and partner logo on this page is interactive, leading to corresponding, more in-depth pages with additional information.

BUILDING TOOLS

If you have any questions or would like to discuss a project, please don't hesitate to reach out via e-mail